Finance Progress

General Information

This is list of finance functionality along with an indication of progress and a list of things that still need to be done to complete each section. This is a work in progress, I am just adding sections as I go through testing...

Validation needs to be added to all screens so I have not specifically stated that for each one, though I have taken that into account when estimating the percentage done.

Finance Setup

• Currencies (50%)
  • Can't create new
  • Can't delete
  • Display Format field is displayed in edit frame as "Number of Decimals". Either that needs to be renamed to display format or there needs to be some logic that converts between number of decimals and display format (eg. ->>>,>>>,>>>,>>9.99 displays number of decimals as 2)

• Corporate Exchange Rates (20%)
  • Import not working yet (bug#765)
  • No Edit or Delete functionality
  • bug when clicking New without saving first (bug#766)
  • Inverse rate not automatically created
  • Get horrible constraint error if create a new exchange rate for currency and date that already exists (needs proper validation)
  • Other bug with grid (bug#767)

• Daily Exchange Rates (20%)
  • Import not working yet (bug#765)
  • No edit or delete functionality
  • bug when clicking New without saving first (bug#766)
  • Inverse rate not automatically created
  • Get horrible constraint error if create a new exchange rate for currency and date that already exists (needs proper validation)
  • Other bug with grid (bug#767)
  • Has both a Close and a Cancel button which is confusing

• Method of Giving (0%)

• Method of Payment (0%)

• Analysis Types (90%)
  • Needs proper error handling for duplicate types (instead of nasty constraint error)
  • Grid bug as for exchange rate screens (bug#767)
  • Setup Shepherd missing (may be able to live without)
  • Associate Analysis Types with Cost Centre/Account combos (not current functionality but database supports it)

• Form Design (0%)

• Define HOSA & ICH Email Destinations (70%)
  • Display problem (bug#769)
  • No Delete button

General Ledger Setup

• Create Ledger (60%)
  • Create button not properly displayed (bug#770)
  • Need to add some additional accounts to the default COA (eg. ICH accounts). Will need to ask whether ICH should be asset or liability

• Accounts (30%)
  • Need accounts displayed in full list, not just hierarchical view
  • Need print functionality
  • Need to be able to move accounts within hierarchy
  • Need Account Rename
  • Should disallow foreign currency accounts for income and expense accounts
  • Need warning on Account Delete (eg. Are you sure you want to do this?)
  • Need means to specify that an account is a bank account
  • Account deletion bug (bug#772)
  • Check-box display bug (bug#773)
  • Need autopopulation of additional name field after entering the first one (Description Long English)
  • Should not be possible to create an account beneath a posting account
  • Adding analysis attribute types doesn't work (bug#775)

• Cost Centres (20%)
  • Need ability to add/remove foreign cost centres (Ledger->Setup->Tables->Foreign Ledgers in old Petra)
  • Should not allow cost centres to be created beneath a posting cost centre (eg. I was able to create a cost centre under 9900 in ledger 99)
  • Need delete functionality
  • Need Cost Centre Type field (Local/Foreign)
  • Need to be able to set Equity Settings on the Cost Centre
  • Need to be able to set Project Constraints
  • Need ability to create Non-ICH funds and set clearing account (new functionality as of Petra 2.2.19)
  • Need to lock down System Cost Centres (eg. 4300S)
  • Need to be able to move Cost Centres within hierarchy
  • Need Cost Centre rename
  • Need Cost Centre link to Partner
  • Need Print functionality

• Enable/Disable Sub-systems (0%)

• Define Calendar (only needed as part of ledger creation)
  • Need to be able to specify start and end dates of each period (currently can only specify number of periods)
    • An alternative that might be acceptable would be to only allow 12 or 13 periods and have the 13th period automatically set to the last day of the financial year.

• General Parameters (50%)
  • The following parameters cannot yet be entered (even on ledger creation). It should be possible to set these on an existing ledger (not just on creation)
    • allow use of suspense accounts
    • enforce budget control
    • data retention
    • enable branch processing (need to check whether this is still needed)
    • Specify standard report text on selected reports (need to check if this is used)
  • Needs to be possible to view calendar settings (read only is fine)

General Ledger

• GL Batch Maintenance
  • Batch Search (0%)
  • Transaction Search (0%)
  • Batch/Journal/Transaction grid (60%)
    • Moving between rows is much too slow
    • Bugs (#803, #804, #807)
  • Create/Edit/Delete/Print Batch Header (60%)
    • No print option
    • Should not allow blank description
    • Can't enter hash total (also, either hash total field or control total browse column should be renamed as they are the same)
    • Bugs (#800-#802, #805-#806)
  • Create/Edit/Delete/Print Journal Header (20%)
    • No print option
    • Should not allow blank description
    • Journal description should default to batch description
    • Bugs relating to setting of exchange rate (#811-#814)
    • Need Allocation journals
    • Need Re-allocation journals
    • Need Revaluation journals
  • Create/Edit/Delete/Print Transactions (30%)
    • No print option
    • Should not allow blank narrative
    • Moving between fields is too slow (bug#822)
    • Bug#821
    • Key Ministry list needs to populate with appropriate list if a foreign cost centre is selected along with account 3300. List should be disabled the rest of the time
    • No way to enter analysis attributes (there is a tab there but no way to add to it)
  • Import Transactions (still to test)
  • Reverse batch (0%)
  • Reverse journal (0%)
  • Post Batch (still testing)
    • Test Batch and Post Batch need to check debit/credit total against hash total
    • Bugs (#808-#810)
  • Posting Register Reprint (0%)